You can locate the documents to prepare a probate estate inventory in the Post Appointment Package.
The Inventory or Amended Inventory document allows the Personal Representative to prepare the estate’s formal inventory in pleading format. The inventory lists the assets owned by the decedent and their corresponding valuation, typically using the date-of-death value unless an alternate valuation date is selected.
If new assets are discovered or updated valuation information becomes available, the system also allows you to generate an Amended Inventory reflecting the revised asset information.
Creating the Inventory in Agile EP
The inventory is prepared through the Probate Inventory section of the Document Selection Tab of the Post Appointment Pacakge, where estate assets and liabilities can be entered and organized before generating the final pleading.
Within this tab you can:
Indicate whether you are preparing an original inventory or an amended inventory
Specify whether the inventory should use the date-of-death valuation or an alternate valuation date
The system then compiles the entered asset information into a pleading-formatted Inventory document.
Entering Estate Assets
Assets are entered individually within the Enter Assets and Liabilities section. For each asset, the system asks you to identify whether the asset is:
Probate property, or
Non-probate property
Although non-probate assets typically do not appear in the filed inventory, Agile EP allows you to record this information so firms can maintain structured data about the decedent’s full balance sheet during administration.
Flexible Asset Entry Methods
Agile EP provides multiple ways to enter asset information depending on how much detail is available.
Cut-and-Paste Entry
You may enter asset descriptions directly using a cut-and-paste option, which allows you to quickly import asset descriptions from external documents such as spreadsheets or pother asset lists.
Structured Asset Fields
For more precise documentation, the system also provides field-by-field entry forms tailored to specific asset types (such as real property, securities, or debts receivable). These fields capture the key information needed for inventory preparation and valuation.
Full Value Reference with Attachments
For certain assets—particularly brokerage accounts or complex financial accounts—you may reference the full value of the account and attach supporting documentation, such as a brokerage statement or valuation report. This approach allows the inventory to reference supporting materials without manually listing every underlying asset.
Asset Categories
Within the Probate Inventory tab, assets are organized into categories that correspond to common types of property owned by a decedent. Each category allows you to add one or more assets, which will then be incorporated into the final pleading-formatted inventory. The available asset categories include:
Real Property
Used for land and real estate owned by the decedent, such as primary residences, vacation homes, rental property, or undeveloped land. Property descriptions can include legal descriptions, parcel numbers, and valuation information.
Securities
Used for publicly traded investments and similar financial assets, including stocks, bonds, mutual funds, ETFs, and brokerage holdings.
Debts Receivable
Used when the decedent was owed money at the time of death. Examples include promissory notes, personal loans made by the decedent, or other receivables payable to the estate.
Bank Accounts and Money
Used for cash-based assets such as checking accounts, savings accounts, certificates of deposit, and similar financial accounts held at banks or credit unions.
Furniture and Household Goods
Used for typical personal property found in a residence, such as furniture, appliances, household items, and similar belongings that are usually grouped together for inventory purposes.
Other Personal Property
Used for personal property that does not fall into another category. This may include items such as vehicles, jewelry, collectibles, equipment, or other miscellaneous assets.
Closely Held Business Interests
Used for ownership interests in privately held businesses, such as LLC membership interests, partnership interests, or shares of closely held corporations.
Each asset added within these categories may include a description, valuation information, and an indication of whether the asset is probate or non-probate property. This allows the system to organize the information correctly when generating the final inventory document.
Motion to Extend Time for Inventory
In Washington probate proceedings, the Personal Representative is generally expected to complete the estate inventory within a specified period after appointment.
If additional time is needed to gather financial records, obtain valuations, or locate assets, this document allows the PR to request additional time from the court to complete the inventory.
The motion explains the reasons additional time is needed and asks the court to extend the inventory deadline.
Letter to Bank Requesting Date-of-Death Valuation
This letter is used to request date-of-death valuation information from a bank or financial institution.
The letter typically asks the institution to provide:
Account balances as of the date of death specific to banking accounts
Historical statements if needed
Confirmation of account ownership
Letter to Brokerage Requesting Date-of-Death Valuation
This letter requests date-of-death valuation information from brokerage firms or investment account custodians.
The request may include:
The value of securities as of the decedent’s date of death
Statements showing holdings and transactions
Supporting documentation for the valuation of investments
Letter to Requesting Life Insurance Form 712
This letter is used to request IRS Form 712 (Life Insurance Statement) from an insurance company. The Form 712 provides:
The date-of-death value of a life insurance policy
Information about the policy’s ownership and beneficiary designations
Although life insurance may pass outside probate, the valuation information may still be needed for estate tax reporting or overall estate valuation analysis.